Human Resources Manager
Full time position
Location: Flexible, to be negotiated with final candidate
Start date: April 2021
Salary: USD $42,030 + Medical Benefits
HOW TO APPLY
Please submit the following:
- Cover letter (addressing how you meet the necessary qualifications and outlines why you want to work for FRIDA)
- Resume or CV
- List of three references
Because we are a small team:
FRIDA encourages, promotes and supports diversity in all aspects of its work. Young women and trans*youth under 35 years of age are strongly encouraged to apply.
To learn more about FRIDA, please visit our website at http://youngfeministfund.org/
Founded in 2010, FRIDA | The Young Feminist Fund is the only youth-led fund focused exclusively on supporting young feminist activism to advance social justice movements and agendas across the globe. We believe in the collective power, expertise, and innovation of young feminist organizers to address root causes and structures of inequality in order to create lasting change in their communities. To this end, FRIDA:
- Provides small flexible grants to fund initiatives led by young women and trans* youth under 30 years old with small flexible grants for core support, selected through an annual participatory review process.
- Offers opportunities for capacity development that are accessible and responsive to the needs of young feminist organizers, and based on linking and learning relationships that strengthen networks of young feminist activists within multigenerational movements;
- Mobilizes resources from both traditional and non-traditional sources, with new and modern methods, to enhance the quality and quantity of funding for women’s human rights; and
- Builds knowledge for advocacy to ensure financial and non-financial policies are inclusive and responsive to the priorities articulated by young women, girls and trans* youth.
In recent years, FRIDA has been fortunate to experience rapid growth in staff size, due to a growing budget and increasing grantmaking and other activities. As we enter a new Strategic Plan, a rising priority is to ensure that our internal systems and structures stay relevant and adequate to FRIDA’s increased size, and that all staff members are able to thrive and grow within FRIDA.
A key part of this process is to strengthen our Human Resources capacity, and to continue to build our internal Human Resources policies, procedures and systems, in line with staff needs and with FRIDA’s feminist values. This position will be the first senior in-house Human Resources position within FRIDA.
This position will support our strategic HR and staff support needs in full-cycle recruitment, employee benefits, staff professional development and coaching, staff wellbeing and other key areas. Additionally, the position will support FRIDA with strategic advice on updating our Human Resources systems and procedures, based on staff needs and the specific nature of a virtual workplace, in line with our feminist values.
This position will also be concurrent with an Organizational Development (OD) process to collectively strengthen and update our internal governance and decision-making systems, as well as our internal structure and compensation levels, to ensure these are reflective of the work being led by staff. A key question for this process will be: How can we ensure our internal systems mature, in line with FRIDA’s growth and led by our values? Guided by our Happiness Manifestx, we believe that addressing this question is key to staff wellbeing, and to the sustainability of our work and impact. The Human Resources Manager will participate actively in this organizational development process, and will lead a Salary Scale review process concurrent with the OD process.
We seek a Human Resources Manager who is excited and willing to work through this period of change and internal strengthening.This is a key opportunity for strong, exemplary, and innovative young feminist leadership. They would play a lead role in overseeing and guiding the operations of the Human Resources office at FRIDA, and have a senior ‘duty of care’ to the staff, communities, and organization during this time and beyond. We seek someone with a commitment to promoting young feminist leadership at FRIDA, and to support staff growth and development within the organization.
- Support the recruitment planning process and HR reporting
- Ensure on-boarding processes run smoothly with new and returning employees; ensure the on-boarding/sessions inform and prepare employees for their positions, and include adequate background and information on the organization; update/refresh as required.
- Ensures that all staff data is complete, kept up to date and meets organization and legislative requirements
- Ensures HRIS is up to date with current policies and practices and employment legislation
- Collaborates closely with the Finance Team
- Supports and guides the HR officer with their administrative duties as require
Training and Development
- Lead the development and delivery of training for all employees
- Identify ongoing training needs and develops and implements an annual training plan as needed
- Track employee use of professional development funds as required
- Advise on the performance and skill/career development of staff as requested (for example, management coaching), ensuring the team has adequate capacity and capability to address the needs of the organization
- Supports staff training and development plans and implementation (e.g support finding courses, follow up with staff to ensure they have taken or implemented their training plan, highlight missing skills to be covered through organizational training, etc.)
- Act as point of contact for human resources queries and concerns
- Lead the consolidation of an internal system/process for raising human resources queries and concerns
- Advise managers and employees in the performance evaluation cycle, ensure the timeline for performance reviews is met, lead the review of performance assessment systems with input from all staff
- Co-lead staff holistic care and wellbeing initiatives, in coordination with the Communities and Cultures team
- Support the implementation of human resources programs and initiatives working with other teams
- Prepare and send organization-wide updates and communications regarding human resources programs and initiatives
- Assist in the HR process of internal investigations
- Provide resolution of basic issues with respect to employee relations in line with provincial/regional legislation and organizational policies and guidelines
- Work closely with FRIDA Co-Executive Directors to develop, implement, and monitor FRIDA’s Human Resources strategy, policies, and annual work plans
- Participate in strategic thinking and planning for the organization and team, namely determining improvements to human resources systems and practices
- Supervise human resources consultants and staff at the Officer and Associate levels - contributing to staff member’s professional development and monitoring their work plans
- Approve HR related expenses up to a certain amount per FRIDA’s finance policies and as aligned to the overall annual budget
- Provides knowledge and guidance to management regarding HR issues, policies and practices
- Provides support to the Co-Executive Directors with respect to labour relations in general and specifically with regards to building management capacity to create and sustain a positive work environment
- Provides leadership support in the development and implementation of key HR initiatives to ensure successful achievement of organizational goals
- Identifies and solves complex, operational and organizational problems leveraging the appropriate resources within or outside own area of accountability
- Enforce established organizational policies and procedures
- Leads by example to promote a healthy and happy work culture, based on teamwork, creativity and commitment to FRIDA’s feminist values
Compliance and legal relations
- Ensures organizational compliance with all applicable employment, human rights, occupational health and safety, accessibility laws and internal policies and procedures
- Remains up-to-date with respect to new/changes to applicable legislation and requirements (Canadian Labour Laws*) *Note: Candidates may acquire this knowledge through training and coaching whilst in the position of HR Manager
- Acts in a mature and professional manner towards all staff members
Required Expertise & Skills:
- Excellent written and oral communication skills in English
- Demonstrated interpersonal skills with an ability to create and maintain positive working relationships and generate and uphold a collaborative teamwork environment
- Ability to coach and support staff members
- Excellent negotiation and conflict resolution skills, as well as utmost respect for confidentiality
- Demonstrated ability to manage complex issues and multiple priorities
- Ability to plan and set goals and meet competing demands
- Experience with change management, organizational culture and organizational development
- Comfort with working in a virtual office - using online office technology and communication platforms
- Comfort in working with a diverse team, dispersed around the globe in various time zones; Ability to work flexible hours
- Willingness and ability to travel internationally, at least twice a year.
- Experience working in women’s funds or an organization with staff in multiple countries.
- Fluency or high proficiency in a second FRIDA language (Spanish, French, Arabic, Russian, Mandarin, or Portuguese).
- Experience with global HR management in a virtual setting and remote working environment is preferrable